Agenda – Pyons Group PC – 6 October 2026
PYONS GROUP PARISH COUNCIL
To members of the council:
You are summoned to attend a meeting of Pyons Group Parish Council to be held on Tuesday 6th October 2026 at 7pm at Canon Pyon Parish Hall, Canon Pyon, Herefordshire to consider the business listed below.
Dr David Thame
Clerk to the Council
30th September 2026
AGENDA
2026/88. Apologies for absence
2026/89. Declarations of Interest/Requests for Dispensations
2026/90. Minutes
To approve as a correct record the minutes of the meeting held on 8th September 2026 (copies previously circulated).
DRAFT Redacted Minutes – Pyons Group PC – 8 September 2026
2026/91. Chairman’s Announcements
2026/92. Public Session (15 minutes)
To receive a report from the Herefordshire Ward Councillor, and to hear the views of local residents on parish matters.
2026/93. Westhope Committee (Minute 2026/51, 2026/80)
To consider the recommendations in the Minutes of the Westhope Committee, 23rd September 2026 (attached).
DRAFT Minutes – Westhope Committee – 23 September 2026
2026/94. Nature and Biodiversity Community Grant Scheme
To consider progress, and action in default of the award of a grant.
Pyons Group Parish Council – Nature and Biodiversity Grant 2026 (002)
Pyons Group Parish Council – Nature Recovery Grant Maps
2026/95. Canon Pyon Playing Field
To consider progress on the transfer, and the steps to be taken upon taking ownership, including instructing the Clerk to report to the November meeting on waste collection and disposal, routine grounds management, and regulation of the car park including obtaining any consents, as required, under the Road Traffic Regulation Act 1984, including removal of abandoned or unlawfully parked vehicles (and the vehicle’s safe custody).
2026/96. Pyons Close Open Space
To consider seeking community asset transfer of the Herefordshire Council-owned portion of the Pyons Close open space.
2026/97. Orientation Boards.
To consider commissioning orientation boards for council owned land.
2026/98. Neighbourhood Development Plan
To consider the next steps.
2026/99. Local Council Award Scheme
To consider how to meet the requirements to show public consultation, and evidence of considering the impact of the council’s functions and decisions on crime and disorder in local area (as required by Crime and Disorder Act, 1998 section 17). (copy circulated).
Crime and Disorder Acrt 1998 section 17
2026/100. Civility and Respect Pledge, and Dignity and Work Policy
To consider adopting the pledge and policy.
Dignity-at-Work-Policy(2) – Pyons Group PC – Draft 6 October 2026
2026/101. Sickness Absence Policy
To consider the draft policy, based on the NALC model.
Pyons Group PC – Sickness-Absence-Policy – DRAFT 6 October 2026
2026/102. Expenses Policy
To consider the draft policy, based on the NALC model.
Pyons Group PC – Expenses-Policy – Draft 6 October 2026
2026/103. Financial Report.
To consider the Clerk’s financial report.
Financial Report 6 October 2026
Q2 Pyons Group Parish Council – Cash Book 1 April 2026 to 30th September 2026
Quarterly Reconciliation of Bank Reconciliations Q2 2026-27
To receive Councillor Pudge’s report on the quarterly verification of bank reconciliation to 30th September 2026.
To appoint a member to conduct the quarterly verification of bank reconciliation to 31st December 2026.
To receive and consider the external auditor’s report, note the conclusion of audit and agree its publication.
Notice of conclusion of audit 2025-26
External Auditor’s Report and Certificate HE0104 S3
To consider the following invoices for payment:
PV274 Travel expenses £94.60
PV273 Gareth Jenkins (Canon Pyon) £250.00
PV272 Gareth Kenkins (Hedges, drains) £500.00
PV270 Arbortech (Jubilee tree, Westhope) £165.00
PV267 Canon Pyon Parochial Church Council
(meetings at Westhope Church) £40.00
To confirm the following invoices paid since the last meeting:
PV269 HMRC Tax month 6 £298.99
PV271 Salary tax month 6 £785.03
PV266 PKF Littlejohn (external audit) £252.00
To note the following invoices to be collected by direct debit:
PV 268 Nest/Pension £72.31
PV263 Airband (broadband for parish hall) £38.00
2026/104. Dates of meetings
To consider meeting on Tuesday 2nd February 2027, Tuesday 3rd March 2027, Tuesday 17th May 2027.
2026/105. Review of standing orders
To appoint members to work with the Clerk to review Standing Orders, to report to the November meeting.
2026/106. Public Bodies (Admission to Meetings) Act 1960
To consider excluding the press and public from the meeting for the consideration of items 2026/107 and 2026/108 under the terms of the Public Bodies (Admissions to Meetings) Act 1960 because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
2026/107. Lengthsman’s Contract
2026/108. Risk Assessment